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Here is the fourth in our “Aargh!” series on how to do stuff that you don’t know how to do and now you have to do it and you’re tired of trying to find out how to do stuff you don’t know how to do.
Making an image file not so darn big
Double click the file name. Click on the Save icon. Give the file a new name in the Save As dialog box - “Head shot-web,” for example. Now close the file to preserve the originally named file in its original size and format. This is an important – and needlessly confusing – quirk of working with image files: they are renamed and saved in the opposite order from Word files. In other words, for images, the Save As function creates, closes, and stores the newly named file, leaving the original file open. In Word, the Save As function creates and leaves open the new file, closing and storing the original. So, do a Save As, give your file a new name, then close the image. Now locate the newly named file that will be resized.
Right click the file. Choose Open With from the drop-down list. Choose Microsoft Office Picture Manager. The photo appears, floating in the middle of a weird cream-colored undefined space. Don’t click on the photo: nothing will happen. In the menu bar, click on Picture. If your picture has unneeded white space, or you’d just like to trim some of it, choose Crop. Black corner and side marks will appear. You can grab and push them to define the new edges of your photo, or alternatively you can go to the menu on the right of the screen and under Crop Handles, click the up or down arrows to push and pull the crop handles, pixel by pixel, on the top, sides, and bottom.
When done, click OK to save your cropping.
Now, click Picture again, and choose Compress Pictures. You will see a menu on the right that lets you choose to compress for documents, web pages, or email messages. Click your choice, then click OK.
Now save your file. Done!
Ann Baker is CEO of PR-123, www.PR-123.com, and Publicity Pros, www.PublicityPros.net, and Savor Mastermind Leader for Manhattan Beach, Redondo Beach, and Costa Mesa in Southern California.
Read Ann's other blog entries >
Aargh! You need to send a small image file, not the honking big 3Mb one you have
